COVID Protocols
Wearing a high-quality mask (KN95, KF94, N95 and surgical masks) is strongly encouraged – see UW Novel coronavirus & COVID-19: Facts and resources
- Our Wednesday, July 20 Welcome and Evening Bio-Inspired Discussion is hosted at the office of NBBJ, a short walking distance from The Amazon Spheres.
- You will need to complete a Daily Health Screening survey prior to arrival which includes questions and an opportunity for you to upload your proof of COVID-19 vaccination. Masking may be required.
- ON THE DAY OF YOUR VISIT, please complete NBBJ’s health screening survey on your mobile device prior to arrival by visiting this link (health.nbbj.com/guest). Once completed, an entry badge will appear on your screen – please use this to check in at reception. Your entry badge color will indicate whether or not wearing a mask is required in the office (which may vary per location according to any local government policies in place and vaccination status).
Please be mindful of any instructions/signage displayed throughout the building as physical distancing and mask wearing requirements may vary in shared spaces. Thank you in advance for your partnership and cooperation. If you have any questions, please reach out to our SBSE 2022 Retreat planning committee so that we may consolidate our group's inquires to our NBBJ hosts.
- July 21 Retreat Check-in: There will be a “vaccination card check” upon checking in on at the Hans Rosling Center for Population Health (HRC) room 155. Look for the “Proof* of COVID-19 Vaccination or a Negative Test” signage and SBSE Retreat signage.
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We encourage you to take a COVID-19 viral test prior to the event. Testing before gathering with others can help prevent COVID-19 transmission. Testing within 72 hours of an event is recommended if using a PCR test, testing day of the event is recommended if using a rapid antigen test. Testing 3 to 5 days after attending an event is also encouraged.
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Event attendees are expected to self-monitor for COVID-19 symptoms and MUST stay home if symptomatic or if instructed to isolate or quarantine by a public health professional.
- Event attendees are expected to self-monitor for COVID-19 symptoms after the event.
Please contact EH&S in the event you experience COVID symptoms or test positive for COVID within 48 hours your visit. covidehc@uw.edu | 206.616.3344 https://www.ehs.washington.edu/covid-19-prevention-and-response/covid-19-health-and-safety-resources
- We encourage all in-person attendees to activate the Washington Exposure Notifications - WA Notify app prior to attending the event.
*Proof of vaccination or testing:
- The following vaccines are accepted for verification and have been authorized by the U.S. Food and Drug Administration (FDA) or World Health Organization (WHO): Pfizer-BioNTech, Moderna, Johnson & Johnson/Janssen, AstraZeneca, SinopharmBBIBP, Sinovac, Novavax, COVAXIN and Covovax.
- The following are included as acceptable proof of vaccination. Additional identification is not required:
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- CDC COVID-19 Vaccination Record Card, copy, or photo of the card;
- The vaccination record must show the name of the person vaccinated, the type of vaccine provided, and the date the last dose was administered.
- Full vaccination is valid two weeks after the last recorded dose.
- A printed record of vaccination from a vaccine provider (includes a doctor or pharmacy) or an electronic medical record printout verified by a health care provider;
- Electronic health record from MyIRMobile.com, WAverify.org, or other mobile app (includes Certificate of COVID-19 Vaccination or QR Code);
- State immunization information system record printout;
- For an individual who was vaccinated outside of the United States, a reasonable equivalent of any of the above.
- Negative COVID-19 test result as an alternative to providing vaccine verification for entry. Individuals may provide digital or printed documentation from a testing provider (e.g., the UW Husky Coronavirus Testing program, WA DOH COVID-19 testing sites, a laboratory, health care provider, pharmacy) of:
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- A negative test result from an FDA-approved COVID-19 molecular (e.g., polymerase chain reaction (PCR)) test taken within the 72 hours prior to the event/venue entrance;
- A negative test result from an FDA-approved COVID-19 antigen (aka. rapid) test administered by a testing provider within the 72 hours prior to the event/venue entrance;
- FDA-approved or authorized molecular tests can also be referred to as PCR, reverse transcription PCR (RT-PCR), real-time reverse transcription PCR (rRT-PCR), Nucleic Acid Amplification Test (NAAT), transcription mediated amplification (TMA) assay, reverse transcription loop mediated isothermal amplification (RT-LAMP) test. FDA-approved or authorized antigen tests can also be referred to as rapid antigen tests, or lateral flow immunoassays.
- The test result record must show the name of the person tested, type of test performed, the entity issuing the result, test sample collection date, and the test result. Additional identification is not required.
- Rapid tests used without the supervision of a testing provider (e.g., selfadministered over the counter tests, or home tests) will not be accepted.
- Medical and religious vaccine exemptions are not accepted in place of vaccine verification or documentation of a negative COVID-19 test.
PLANNING INFORMATION
We’ve adopted an a la carte model to afford maximum flexibility during COVID times. The modest fee covers the cost of meeting rooms plus a light breakfast/coffee and lunch but not transportation, lodging, or dinners. Periodic updates will be sent to all participants as we near the retreat date, including updates regarding COVID protocols, etc.
Please note that Washington State, King County, and Seattle public health and private organizations have robust COVID-19 protocols currently in place. If you are not fully vaccinated, you should consider the online registration option.
While the only certainty these days is that protocols and requirements will evolve by July 2022, a summary of requirements used during our planning is provided below to assist those from other states / regions in their planning. These COVID-19 protocols will be updated and will remain fluid until the time of the event. As of March 2022, there are positive improvements and easing of COVID protocol:
Medical and religious vaccine exemptions are not accepted in place of vaccine verification
- · Everyone should self-monitor for COVID-19 symptoms and you must stay home if you feel ill, are symptomatic, or if instructed to isolate or quarantine by a public health professional.
DECEMBER 2021 SUMMARY: Face coverings are required inside regardless of vaccination status.
Seattle / King County (and several other counties in WA starting in October 2021) require proof of COVID-19 vaccination to enter most establishments. In order to enter a restaurant, coffee shop, museum, etc. you show your proof of vaccination:
· Outdoor recreational and entertainment events with 500 or more people
· Indoor restaurants, bars, and taverns, AND indoor entertainment and recreational establishments, such as gyms, fitness facilities, public pools, entertainment and performing arts venues, night clubs, music and concert
venues, movie theaters, museums, collegiate and professional sports stadiums and arenas, exhibition halls, and convention centers.
As of December 2021, this guideline applies to anyone over the age of 12. See: https://kingcounty.gov/depts/health/covid-19/current-guidance/verify.aspx (including helpful videos)
Proof of vaccination can take many forms: physical vaccine card, or digital picture of vaccine card front + back, or QR code.
Fully vaccinated as of January 1, 2021 means 2 weeks after final vaccination shot (two doses of the Moderna or Pfizer-BioNTech vaccines, or one dose of the Johnson & Johnson vaccine). Boosters are highly encouraged.
There is discussion concerning adding boosters to the definition. Several institutions (eg University of Washington) require proof of vaccination prior to the event (never email the information, verification must be visual such as over Zoom) and this may be part of the registration process.
Wishing everyone good health! The best protection is to get vaccinated, boosted and seek CDC guidance https://www.cdc.gov/coronavirus/2019-ncov/index.html such as:
- · Continuing to wear a mask in public indoor settings, regardless of your vaccination status.
- · Avoiding crowded, poorly ventilated spaces.
- · Gather outdoors whenever possible.
- · Stay home if you feel sick or have COVID-19 symptoms.
- · Test to prevent spread to others.
- · Wash your hands often with soap and water. Use hand sanitizer if soap and water aren’t available. Mask resource: https://www.projectn95.org/ Washington State: https://coronavirus.wa.gov/
State employees, health care providers, child care, K-12 educators, higher education, first responders, etc. are required by Washington State to be fully vaccinated as of mid-October 2021: https://www.governor.wa.gov/VaccineMandateFAQ#Exemptions%20and%20Accommo...
King County: https://kingcounty.gov/depts/health.aspx https://kingcounty.gov/depts/health/covid-19/current-guidance/verify.aspx
We look forward to seeing you at the retreat!
